Senior Project Manager / Business Analyst

Xebia is a global AI-first, digital transformation, and engineering partner. With over 25 years of experience and a team of 5,000 professionals across 16 countries, we help organizations design and build scalable products, platforms, and data-driven solutions.

You will be:

• Leading transformation workstreams from planning through delivery, including scope, milestones, dependencies, risks and status reporting.
• Coordinating multiple teams and external vendors, and keeping delivery aligned with agreed plans and quality expectations.
• Tracking workstream budgets, including CAPEX and OPEX, and raising variances early.
• Preparing governance materials, maintaining decision logs and presenting risks and options to senior stakeholders.
• Leading process discovery, documenting current-state processes and defining target-state solutions with stakeholders.
• Eliciting and documenting business requirements, user stories and acceptance criteria.
• Translating business reporting needs into measurable KPIs and supporting the processes and tools used to track them.
• Planning and leading data migrations, including data inventory, mapping, cleansing rules, rehearsals, reconciliation and sign-off.
• Defining data quality checks and acceptance criteria for migrated data.
• Supporting system and tool consolidation, cut-over, go-live and hyper-care.
• Documenting new processes, training teams and tracking adoption after changes go live.

Your profile:

• At least 10 years of experience in IT delivery, including 5+ years leading enterprise transformation programmes as a Senior Project Manager.
• A track record of managing multiple workstreams, teams of different sizes and external vendors.
• Hands-on Business Analysis experience, including leading process discovery, mapping as-is and to-be processes, and writing requirements and user stories.
• Experience leading at least one end-to-end data migration from a legacy system to a new platform, including mapping, reconciliation and cut-over.
• A background in consolidating legacy systems or tools into a single platform.
• The ability to translate business needs into measurable KPIs, such as lead time, cycle time, SLA adherence or delivery predictability.
• Experience owning or closely managing project budgets, including CAPEX and OPEX tracking.
• Practical Jira experience, including configuring issue hierarchies, workflows or fields to support reporting.
• Confidence communicating with business stakeholders, senior management and technical teams, including during steering committee meetings.
• Experience documenting processes, delivering training and supporting adoption.
• English proficiency at C1 level or higher.
• Practical experience using AI-powered assistants (e.g. ChatGPT, Claude, Copilot Chat, or similar) to improve productivity, quality, or decision-making in analysis and software delivery.

Work from the European Union region and a work permit are required.

Nice to have:

• Experience in payments, fuel cards, mobility, FinTech or financial services.
• Experience migrating tools, for example from Azure DevOps to Jira, including access management for external vendors.
• Knowledge of ITIL v4 and service process design.
• PMP, PRINCE2, SAFe, CBAP/IIBA or similar certification.
• Consulting or staff augmentation experience, with an understanding of both client-side and vendor-side delivery.
• Experience applying GenAI in a more structured way within the SDLC, including defined workflows, prompt patterns, or tool integrations embedded into daily analytical and documentation work.
• Interest in and familiarity with emerging AI-driven practices (e.g. automation of analysis tasks, AI-supported documentation, or workflow optimization), with a willingness to explore and experiment beyond standard approaches.